Annex 3
to the Protocol rehabilitation third Program
MAJOR
PRINCIPLES OF THE MECHANISM FOR IMPLEMENTATION For the third EC funded Program
2004 January 31.
The main objective
of the mechanism for implementation of the program at hand is to define the
procedures to be followed while implementing the Program funded by the European
Commission for rehabilitation projects in the zone of the Georgian-Ossetian
conflict. The present procedures go with the approval of Georgia, EC, the OSCE Mission to Georgia, UNDP and UNHCR.
First part
(rendering basic shelter assistance and repatriation kits) of the Program falls
under the responsibility of the UNHCR.
The implementation
of the shelter assistance and of the repatriation kits are the prerogative of
the UNHCR. UNHCR will act in strict accordance with is mandate (i.e. voluntaries, safety and dignity) and with the
annex 2 (procedural attachment) of the JCC protocol no. 7 of 13 February 1997
“On the procedure of voluntary return of refugees and IDPs of the
Georgian-Ossetian conflict to the areas of their previous residence” and shell
be along the established practices developed in the area since the inception of
the Programme since 1997. UNHCP within the implementation framework of this
part of the Program will keep informed the Georgian and South Ossetian sides of
the JCC.
Second part
(rehabilitation of basic infrastructures in support to the resident
communities) falls under the responsibility of UNDP
The rehabilitation
of basic infrastructures in support to the resident communities residing within
the zone of the Georgian-Ossetian conflict shall be carried out in accordance
with the list approved by the JCC on 26 June 2003.
·
UNDP shall be entrusted with the overall management of
the projects, be
responsible for signing contracts
and agreement and for disbursing funds
under this second part of the Program.
·
There shall be set up a joint Georgian-Ossetian
Project Implementation Unit (PIU)
with an international
technical expert acting as a Program Manager (Chief technical advisor). The PIU
shall include technical experts of both the Georgian and South-Ossetian sides
with technical qualifications relevant to the implementation of the projects.
·
The implementation of this second part of the Program
shall be carried out under
The supervision of the
Organization Committee (OC) composed of authorized members: representatives
from the Georgian side and from the South-Ossetian side, from the OSCE Mission
to
·
The OC shall: approve the plan of action proposed by
the Project Implementation
Unit for projects’ activities;
approve possible budget revisions proposed by the UNDP (if the range of 10% of
the initial indicative cost of the project); keep the JCC informed of the
progress in the implementation of the projects foreseen under the second part
of the Program; review and take decisions on evaluation of tender bids
submitted by UNDP and the PIU.
·
The OC meets at the request of any of its members
after a one-week notice is sent
in writing to all
members. The members can be represented by their sub-delegates at the OC
meetings. The members can also be accompanied by their technical advisors.
Provided that the Georgian and South Ossetian sides are present or represented
the OC shall be able to take decisions.
·
The decisions of the OC are taken on the basis of
consensus. The Georgian and
South Ossetian sides, the OSCE
Mission to Georgia and the EC have a right to veto.
Should the case arise, the OC shall have two weeks to reach a consensus amongst
its members. Should the OC fail to reach a consensus, the project or
sub-project and its budget or sub-budget shall be canceled and one month shall
be given for reallocation of the funds within the framework of the Program.
The Georgian and
South Ossetian sides, UNHCR and UNDP shall identify the projects foreseen under
the third part of the Program. Once approved by the OC, the projects shell is
implemented in accordance with the modalities agreed upon for the
implementation of the projects foreseen under the second part of the Program.
(Archive of the Foreign
Ministry of Georgia)